Image processing is a record management solution that is made possible through digitising paper and analogue records.
By successfully converting material records into digital images, storage solutions are made all the more possible, and are easy to manage, taking up little storage space.
Image processing is offered on and off-site and is available in the conversion of paper records up to A0 in size, as well as the digitisation of analogue records such as:

Document Scanning

Metrofile offers comprehensive document scanning facilities that can handle bulk projects as well as any size. The following tasks can be undertaken by Metrofile to improve your organisations filing systems:

• Scanning physical records
• Handling all sizes and shapes up to A0
• On and off-site document scanning facilities and services

Digitising

Part of the image processing procedure is the conversion to digital imagery. This includes the following:

• Conversion of film to digital images
• Conversion of Microfiche to digital images

Data extraction

The data extraction segment of image processing is the process whereby text is read off a printed document by a computer. This includes the following:

• Optical character recognition (OCR) - the most commonly used application which enables the computer to read printed text off a document
• Intelligent character recognition (ICR) – an advanced version of OCR which allows the computer to learn fonts and therefore handle a variety of computerised or handwritten text.
• Optical mark recognition (OMR) – 100% accurate  and usable in situations where only yes/no answers are required.
• Barcode recognition (KOFAX) – extraction of barcode values during the initial document scanning stage which can be used for data extraction or indexing purposes.

The Benefits of Image Processing

Image processing has a wide range of benefits when it comes to its uses in record management and information management. Some of the benefits are listed below:

• Image processing increases the efficiency by allowing multiple user access to information and records
• Allows company information to be more readily available
• Eliminates loss and incorrect filing that is common with paper based filing solutions
• Access to records and information can be restricted or monitored
• Image processing minimises the workload and streamlines business practice

For any further information regarding the above image processing or filing solution services, please contact the team on: 0860 METROFILE or email us at marketing@metrofile.co.za.